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What It Takes to Run a Great Virtual Meeting 

 September 11, 2022

By  James Brauer

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What It Takes to Run a Great Virtual Meeting

Key Takeaways

  • Prepare in advance for a virtual meeting to avoid any potential technical difficulties.
  • Pay attention to nonverbal cues in order to gauge attendees’ engagement.
  • Follow a detailed agenda to ensure that the meeting remains productive and on track.

What It Takes to Run a Great Virtual Meeting

Running an effective virtual meeting isn’t as straightforward as it sounds. You will need to take specific steps to ensure that your meeting is productive and successful. Almost everyone today attends more virtual meetings than ever before, so it is not uncommon for you to be in charge of facilitating some of those meetings as a remote manager. 

Create a Detailed Agenda

A meeting’s agenda sets the tone and determines the course of discussion. Without a detailed agenda, the meeting can easily veer off track with off-topic debates and irrelevant topics. 

An agenda is essential when conducting a virtual meeting. Keeping the conversation on track is vital when people are not in the same room because virtual meetings can be more easily derailed than in-person meetings. Many distractions can occur when people are not in the same room, so keeping the conversation on track is important. 

To create a detailed agenda, you may find it helpful to use an online template. You should be able to find one that fits your needs from a variety of online templates. Once you have your agenda, be sure to adhere to it closely. This will ensure that your virtual meeting is productive and successful. To learn more about how to run an effective meeting, check out this helpful guide from Harvard Business Review.

Prepare in Advance

When hosting or participating in a virtual meeting, you must take the time to prepare in advance. Numerous factors, including technical issues and sound quality, can quickly derail a discussion. It is, therefore, essential to test your equipment and ensure that it operates correctly before the meeting begins. You should also have a backup plan if something does not go as planned. 

Preparing in advance can help ensure your virtual meeting runs smoothly and efficiently. Join the meeting a few minutes early to address any technical issues. You should also have someone else on standby to help troubleshoot in case of any problems. The last thing you want is for your meeting to be derailed by technical difficulties, so it’s always better to be safe than sorry.

Pay Attention to Verbal Cues

To gauge attendees’ engagement during a virtual meeting, you must pay close attention to nonverbal cues. Are they nodding along? Are they looking confused?

When someone appears unengaged, ask them if they have any questions or concerns. Sometimes all it takes is a nudge in the right direction to get the conversation flowing again.

It is important to pay attention to nonverbal cues to ensure that everyone is on the same page and that the meeting is productive.

Closing

A successful virtual meeting requires careful preparation and planning. You can ensure a productive and successful meeting by creating a detailed agenda and preparing in advance. Paying attention to nonverbal cues and maintaining a smooth conversation throughout the meeting is important. By following these tips, you should be able to conduct a successful virtual meeting without any problems.

James Brauer


James Brauer, Ed.D., MBA is currently Director of Graduate Education at Avila University. Previously he was a virtual school administrator of a public online school serving students throughout the state of Iowa. Brauer has also served as an assistant principal and special education teacher. He is passionate about leadership and management, health and wellness, and personal development.

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